• Informed decision making
• Increased responsiveness to customers/clients/suppliers/management
• Reduced time in tracking and recording information
• The matching of incoming and outgoing correspondence
• More efficient searching resulting in less time spent finding information
• Savings in time and money
• Increased competitiveness and viability
• The ability to easily and efficiently make required information available on the Web
• TRIM is developed to assist organizations to manage the full collection of electronic documents and/or physical objects. It has been designed to take advantage of leading technology at the desktop to ensure that organizations have the capacity to easily capture important information for use in the future.

Based on records management philosophies which have been developed over the past 300 years, TRIM provides a single product interface to manage paper and electronic records.

The implementation of TRIM provides rapid and dynamic access to the corporate memory across the enterprise. It is recognized that a number of organizations are in a transition phase, that is, they are moving from paper to electronic documents. TRIM supports this transition with a fully integrated EDMS product. This provides savings to an organization particularly in the areas of change management, training, systems support, and administration.

Easy to implement and use

With minimal training TRIM can be installed and configured by the systems administrator.

TRIM enables the implementation of best practice management of the corporate memory. The system can be easily configured to represent an organization’s business requirements. This flexibility ensures that TRIM is compliant with corporate standards.

“TRIM increased our information productivity and saved time spent searching for documents. TRIM is relied on as the Corporate Memory of our organization.” -- Evelyn Blain, Records Manager, Department of Corrective Services.

Inbuilt Records Management Philosophies

TRIM provides a number of features based on tested and proven records management philosophies. These include:

• ISO 2788 compliant hierarchical Thesaurus (Keyword)
• Extensive and easy to implement retention and disposal management
• Document and file classification management
• Standardizing terminology to reduce the time spent recalling information
• Extensive metadata management
• Simple and full Boolean searching
• Security on a ‘need to know’ basis and including logon access, security level, caveat (privacy markings), record type security and edit control
• Extensive document-file-record relationship management
• Single interface to all components of the corporate memory
• Integrated barcode technology
• Flexible and customizable features to meet the organization’s needs

Implementation of TRIM together with policies and procedures for the management of all components of the corporate memory will ensure:

• Best practice management of corporate information
• The ability to retrieve all documents related to a business undertaking or decision
• A cost effective and efficient solution
• Savings of time and money with regard to:
• training and change management
• systems and administration
• annual maintenance.
• Organizational flexibility
• Increased customer responsiveness
• Standardization to corporate standards
• Easy transition from the paper world to the electronic world
• Reduction in the risk of doing business electronically